Closing a probationary period
1Notify employee’s line manager that probationary period is ending soon
Importance: Essential
Use template email text provided
Subject: Closing of Employee Initial Employment Probationary Period
Dear__________
[employee name] employment probationary period is due to end on the [date]. With this in mind, please could I ask you to confirm whether [he/she] has passed, failed or if you would like to extend the probationary period.
I would be grateful if you could confirm your decision to me by [date], so I can issue you the appropriate letter for signature.
Kind regards,
2On receipt of manager’s decision, draft confirmation letter for manager’s signature
Importance: Essential
Use one of the template letters provided
2.1Obtain a signed letter for distribution to employee
Importance: Essential
2.2Scan the signed letter and file in the employee’s HR personnel file
Importance: Essential
Employee HR folders: ADD A LINK TO YOUR HR FOLDER HERE
2.2.1Give the hard copy of the letter to the manager to give to the employee at their end of probation meeting
Importance: Essential
3Book meeting in for employee and manager to discuss the manager’s decision – meeting to take place before probationary period ends
Importance: Essential
Title the meeting invite: Employment Probationary Period Review
4Kick off employee benefits that now apply
Importance: Optional
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