1Obtain SC3 form from employee
The employee must complete a SC3 form. This form must be presented in order to claim Statutory Paternity Allowance.
1.1Share SC3 form with payroll department & employee's line manager
Finance need this in order to pay the employee Statutory Paternity Pay during Paternity Leave.
Let payroll know for commencement of paternity pay and the line manager so they can plan around the employee's leave.
2Draft Paternity Leave & Entitlements Letter
You are required by law to write to the employee, confirming their paternity leave & entitlements.
Use the letter template and fill in the blanks with the correct information.
The SC3 form has some info on it that you may need to refer to.
2.1Enter the current Statutory rate of Paternity Pay
3Issue the Paternity Leave & Entitlements Letter
Email Subject: Paternity Leave & Entitlements
Thank you for informing the company of your partners pregnancy and providing your completed SC3 form.
Please find attached a letter confirming your paternity leave and entitlements.
If you have any questions, then please let me know.
4Keep payroll and employee's line manager informed of any changes to the paternity leave
Failure to notify, could result in the wrong paternity pay being issued
5Add bank holidays accrued to the Holiday Site
When an employee is on paternity leave they accrue the bank holidays they have missed while on leave.
Add a link to you holiday site here!
6Conduct a return to work meeting
When an employee returns to work, it is a good idea to welcome them back with a return to work meeting to inform them of any changes and agree work priorities etc.
7If the employee wishes to change their working hours or employment contracted terms when returning to work from paternity leave - please refer to your 'flexible working request' template.
Add a link to your 'flexible working request' template here!