ReassureThe best employee onboarding process
Your new employee onboarding process sets the tone for your relationship. It makes sure your employee knows who you are, where you’re going, what matters, sets expectations, plus all the logistics, like performing background checks and ordering equipment.
See the process below or download the template at the bottom of the page.
Onboarding process template
Step 1: Once employee has accepted, confirm the first day logistics
(What time to turn up, who to meet, where to park etc.)
Step 2: Add employee to HR systems
Step 3: Validate original documents and certificates (passport, qualifications etc.)
Step 4: Obtain checks (such as DBS, Right to Work etc.)
Step 5: Order equipment
This could include items like keys, fobs, laptop, monitor, keyboard & mouse, desk & chair, and mobile phone.
Step 6: Set up email address
Step 7: Set up access to systems
Don’t forget to consider both your third-party systems (e.g. SalesForce, Xero, SharpSpring) and internal systems (e.g. access to the website backend, SharePoint, G-Suite)
Step 8: Organise training
This should include training about your product/service and your company, but could also include specific training on the systems you use.
Step 9: Communicate to staff
Step 10: Assign work
Ensure their line manager has a copy of the job description and has an induction plan of what needs covering in their first week.
Step 11: Book HR induction
Your new employee will need to know what happens with payroll, absence, requesting holiday and health and safety in the office. You will also need to register them for benefits, including pension enrolment.
Step 12: Update the org chart
For example, via the intranet, or a new person board.
Now make it your own
This basic template is enough to get you going, but you will want to add/delete steps to make the process fit your organisation. For example, this is our employee onboarding process:
Want a head start?
Download the employee onboarding process and use it to set up your first template. Then you can tweak the template to fit the way your organisation works.
Fill in your details below and we’ll email it to you.